ࡱ> _a^%` bjbjٕ >DPPPP$t\E;@$_@{@nEpEpEpEpEpEpE$GhEJELB[:;@LBLBEEBBBLB"nEBLBnEBBB `/bPnB.BnEE0EBJBJBJB@Z@@B%A4YA@@@EEB @@@ELBLBLBLBD,$, CHAPTER 3 PROGRAMS AND SERVICES SERVICES Human Resources MT. SAN ANTONIO COMMUNITY COLLEGE DISTRICT EDUCATIONAL MASTER PLAN - Page 61 CHAPTER 3 - PROGRAMS AND SERVICES HUMAN RESOURCES Jack Miyamoto, Interim Vice President Trinda Hoxie, Director CURRENT SERVICES Human Resources (HR) provides a large number of services and activities, including: Recruitment and selection Tracking full-time and part-time academic employees and their educational experiences, degrees, and salary schedule movement STRS and PERS enrollment Union interface: CSEA, CTA, and faculty, with management (confidential and supervisory) groups at table Contract administration Terminations Government regulation adherence in hiring Legal opinions including unlawful discrimination complaints Organizational development for faculty and staff Live Scan fingerprinting and Dept. of Justice background checks Each day, the department handles approximately 300 contacts with staff and 350 with the public. Some students are also served. Benefits, pay status, and other employee information are processed immediately. Training is presently underway on a new applicant tracking system where applicants are notified immediately that their application has been accepted and they are given a confirmation; further correspondence is mailed after a position closes, any tests are given, and applications are screened. A learning process is also underway for a new scanning program. The office is also in the process of converting to BANNER to increase accountability (by processing in-house rather than by County). Starting in October 2008, BANNER and ORICLE programs run in parallel. FACILITIES The HR Department is currently located in Bldg. 4 of the Administration Building. The office needs access to Benefits and Payroll department and this location works. HRs approximate 1200 sq. ft. of space is divided as follows: VPs office, Directors office, six offices (including one for Benefits which is shared by two employees), two rooms for interviewing, a copy machine office, and supply room. Separately, Professional Organizational Development (POD) has four classrooms and a small break room in an area that is approximately 410 sq. ft. New equipment for the BANNER methodology has been acquired in the last two years, plus one networked color printer and a new (Canon) copier, but high-tech (Hershey) scanning equipment and workstation are still needed now. When the current building undergoes a planned remodel, the HR office will gain enough space to be adequate for five years, but not enough for anticipated future growth through 2020. \The scheduled remodel will also provide 2-3 computers for people to create applications. PERSONNEL At this time, HR has 2 administrative positions: a Vice President and a Director of Human Resources. There are 11 full-time classified staff (mostly categorized as confidential) and 2 part-time classified employees. An additional manager and 2 full-time classified staff are needed at this time. FUTURE PLANS The shift to the BANNER system, plus more emphasis on training, both mandated and requested by managers (e.g., sexual harassment policy training), will increase the need for additional HR personnel. There should also be staff available to help office visitors filling out applications who are not computer skilled and/or have language challenges (i.e., increase in Hispanic and Asian population). ESL is a challenge. Continued enhancement of the administrative/tracking system will enhance HR efficiency, by allowing people to apply on-line, screening applications on-line, allowing transmission of applications and letters of recommendations electronically, allowing divisions to send information direct to HR when ready to recruit, etc. In the future, improving the validation process for employment testing for applicants is planned. Enrollment growth at Mt. 91ֱ will affect HR if the ratio of new employees keeps pace. The increased workload to provide services to new hires will add to personnel and facility needs. FACILITIES At a future date, HR would like to incorporate with POD into a common facility. Location and size are to be determined. All new employees will need workstations and computers; managers will need offices, furniture, and computers. The size of the copy room and filing space both will need to be doubled. On an ongoing basis through 2020, HR will need to stay current with advanced technology and new system requirements. MT. SAN ANTONIO COMMUNITY COLLEGE DISTRICT EDUCATIONAL MASTER PLAN - Page 62 CHAPTER 3 - PROGRAMS AND SERVICES PERSONNEL By 2015 and again by 2020, 2 additional full-time classified employees will be needed. HR CURRENT Additional Additional Additional Additional TOTAL PERSONNEL 2007-08 NOW by 2010 by 2015 by 2020 as of 2020 Managers 2.00 1.00 3.00 Supervisors 0.00 Classified Staff (full-time) 11.00 2.00 2.00 2.00 17.00 Classified Staff (part-time) 2.00 2.00 Student Workers 0.00 Total 15.00 3.00 0.00 2.00 2.00 22.00 MT. 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