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SAN ANTONIO COLLEGE BOOKSTORE COMMISSION MINUTES September 23, 2008 VOTING: Linda Baldwin, Martha Diaz, Dyrell Foster, Mike Gregoryk, Chisato Uyeki (for Pauline Swartz) and Brandie White NON-VOTING: Jay Devers and Suzanne Luetjen ABSENT: John Heneise, Lisa Moreno, Pauline Swartz and three student representatives The meeting was called to order by Brandie White, Chairperson, at 12:30 p.m. INTRODUCTIONS Brandie White introduced each person present. AGENDA – ADDITIONS/DELETIONS It was moved by Mike Gregoryk, seconded by Dyrell Foster, to approve the agenda as presented. MINUTES It was noticed that Pauline Swartz was not listed as absent at the June 3, 2008, meeting. It was moved by Linda Baldwin, seconded by Dyrell Foster, to approve the minutes of June 3, 2008, with correction. Motion carried. BUSINESS A. July, 2008 – Financial Report – Suzanne Luetjen reported that sales were down from last year. They did not see the Summer sales and it was a slow start. They ended up being down $10,000 more than predicted. It was moved by Linda Baldwin, seconded by Dyrell Foster, to approve the July, 2008, financial report. Motion carried. INFORMATION/ANNOUNCEMENTS A Winter Textbook Requisitions – Suzanne Luetjen announced they mailed out the Winter textbook requisitions on Friday, September 12, 2008. The due date for them to be back at the Bookstore is on Friday, October 10, 2008. B. Souvenir Stand at Football Games – Suzanne Luetjen announced that they have been at the home football games selling merchandise. They have received some new merchandise to sell this year. C. Evacuation Drill – Suzanne Luetjen reported that Building 9A will be one of the buildings participating in an evacuation drill on October 21, 2008. The recent earthquake has helped us to prepare for the upcoming drill. The Bookstore usually does a sidewalk sale during that week, but because of the drill, it was hard to decide when to schedule it. We may only be able to do a three-day event instead of the usual week. D. Pumpkin Carving Contest – Suzanne Luetjen announced we will be having our seventh annual pumpkin carving contest for Halloween on October 31, 2008, from 11:00 a.m.-1:00 p.m. in front of the Bookstore. They will have several pumpkins, already gutted, to carve by participants. There will be prizes given out. After the carved pumpkins are judged the participant can take the pumpkin they carved home. Everyone is eligible to participate in the contest (students and employees). Students need to get the word out and flyers will be sent out and posted. It will be a fun day. REPORTS A. Fall Opening – Suzanne Luetjen reported that Fall opening was pretty good. She stated that other colleges experienced students purchasing books out to the third week. It could be that students are making sure they are taking classes they really want, they are comparing prices and are looking and buying online. We just need to adjust our staffing for those weeks. B. Online Orders – Suzanne Luetjen reported that online book orders were dramatically up. They had a total of 1,101 orders versus 977 orders last year, so they were up 124 orders this year. A lot of orders have been mailed to the home locally, probably because of gas prices. Mike Gregoryk mentioned that he heard at a recent conference he attended that student want to shop, as long as there is reasonable delivery. It was stated that we ship out UPS. Suzanne Luetjen also stated that they have very few cancelled orders or returns. C. 10% Discount Day with Associated Students Activity Fee Sticker – Suzanne Luetjen reported that this is done on the Saturday before the semester starts. Sales did not go as well as last year. We were down 241 in transaction and sales were down $28,000 for the day. It seems that fewer students are taking advantage of this opportunity. We did advertising, the Associated Students had flyers and it was announced on the College marquee. Dyrell Foster stated he is surprised and that records show only about 800 refunds have been given compared to having 28,000-29,000 students enrolled in classes. Suzanne Luetjen stated they will look at it again for the Spring semester. We need to do this on a weekend day because it takes time to process this type of transaction when checking out. It was suggested that the weekend day be after school starts, rather than before school starts. OPEN FORUM Dyrell Foster mentioned that the students are forming a Textbook Task Force Committee and Suzanne Luetjen was asked to be on it. They will be discussing costs of textbooks and making recommendations to the College. If this committee has any recommendations, please let them know. ADJOURN The meeting adjourned at 12:41 p.m. The next meeting is scheduled for November 18, 2008. 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