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SAN ANTONIO COLLEGE BOOKSTORE COMMISSION MINUTES September 22, 2009 VOTING: Martha Diaz, Joanne Franco, Rene Kouassi, Maryann Tolano-Leveque, Steven Liu, Richard Patterson, Anthony Rivera and Chisato Uyeki NON-VOTING: Jay Devers and Suzanne Luetjen ABSENT: Linda Baldwin, Mike Gregoryk and one student representative The meeting was called to order by Rene Kouassi, Chairperson, at 12:28 p.m. INTRODUCTIONS Each person present introduced himself/herself. AGENDA – ADDITONS/DELETIONS There were no additions/deletions made to the agenda. It was moved by Richard Patterson, seconded by Chisato Uyeki, to approve the agenda as presented. Motion unanimously carried. MINUTES It was moved by Maryann Tolano-Leveque, seconded by Steven Liu, to approve the minutes of June 11, 2009. Motion unanimously carried. BUSINESS A. July, 2009 Financial Report – Suzanne Luetjen reported that sales were sluggish during July. When the decrease in sales was noticed, we were able to cut down on employee expense. Overall, it was a month with a lot of savings and less of a net loss than budgeted. It was moved by Chisato Uyeki, seconded by Maryann Tolano-Leveque, to approve the July, 2009, financial report. Motion unanimously carried. Steven Liu asked about using students from the SIFE Club to work in the Bookstore and the Bookstore would contribute to the Club. Suzanne Luetjen replied that we had tried a program with Dr. Dua but it did not work out for us. The students did not show up when scheduled and they were difficult to supervise. The staff spent too much time trying to keep track of the SIFE students. The Bookstore decided not to do it any more. INFORMATION/ANNOUNCEMENTS A. Winter Textbook Requisitions – Suzanne Luetjen announced that the Winter textbook requisitions did not get mailed out on Friday, September 11, 2009. We are still working with our IT department and people with our new system on this program. Hopefully, the requisitions will go out this week. The due back date of Friday, October 9, 2009, will be extended to the middle of October. B. Souvenir Stand at Home Football Games – Suzanne Luetjen announced that they set up a souvenir concession stand and sell various merchandise at all the home football games. C. Pumpkin Carving Contest – Suzanne Luetjen announced that they will be doing our eighth annual pumpkin carving contest for Halloween on Friday, October 30, 2009, from 12:00-2:00 p.m. in front of the Bookstore. They will have several pumpkins, already gutted, to carve by participants. First through third place prizes will be given out. Everyone is invited to come. After the carved pumpkins are judged the participant can take the pumpkin they carved home. REPORTS A. Fall Opening – Suzanne Luetjen reported that Fall opening was very interesting. Sales were slow in starting. Since there were class reductions, students were still trying to get classes. We were using new registers with a new system and were able to still keep lines moving. They had about 1,000 fewer students come through the lines than last year, probably because of class reductions and the economy. She stated that all colleges are experiencing the same thing right now. B. Online Orders – Suzanne Luetjen reported that online book orders were down about 50% from last year. We were about two-three weeks late in starting to take orders because of installing our new system. OPEN FORUM Martha Diaz asked about the 10% discount Saturday if you had an Associated Students Activity Fee sticker. Suzanne Luetjen stated they did not do this program this year because of the new Banner system and no stickers were given to students this semester. There was no way for the Bookstore to verify who did or did not pay for the Student Activity fee. Maryann Tolano-Leveque stated that students will have stickers for the next semester. Suzanne Luetjen said that they have dropped prices on textbooks and all students will benefit, so they probably will not do the 10% discount if you have an Associated Students Activity Fee sticker again. Martha Diaz mentioned that she read in some Academic Senate minutes dated May 28, 2009, where students spoke about campussurge.com, a website which is trying to combat the rising cost of college textbooks. It was started by students, and it is for students to buy, sell and trade textbooks. Suzanne Luetjen stated she is aware of this student project. ADJOURN The meeting adjourned at 12:44 p.m. The next meeting is scheduled for November 17, 2009. 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