аЯрЁБс>ўџ 68ўџџџ5џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅС%` №ПEbjbj•й•й 4 їГїГE џџџџџџЄюююююююІІІІК+ьккккккккЊЌЌЌЌЌЌ$hFаюj ккj j аююккхк к к j юкюкЊк j Њк к :в,ююZкЮ А“фBЪІ€ ў Њћ0+RХŠ :ХZХюZPкиВ šк L |Ш ЂкккааФ ккк+j j j j ЄІІююююююџџџџ MT. 91жБВЅ AUXILIARY SERVICES CORPORATION BOARD OF DIRECTORS MINUTES September 28, 2009 The first quarterly meeting of the Mt. 91жБВЅ Auxiliary Services Corporation Board of Directors was called to order at 3:05 p.m. on Monday, September 28, 2009, by Michael Gregoryk, Chairperson. Those present were: Michael Gregoryk, Linda Baldwin, Bob Farris and Rene Kouassi. Absent: Audrey Yamagata-Noji. Staff: Becky Carr, Jay Devers, Suzanne Luetjen, Sandra Streeter and Sid Young. Public Communication – There was no public communication. Closed Session – The Board of Directors adjourned to Closed Session at 3:10 p.m. Reconvene to Public Session – The Board of Directors reconvened to Public Session at 3:25 p.m. and Michael Gregoryk, Chairperson, reported that no action had been taken during the Closed Session. Minutes – It was moved by Linda Baldwin, seconded by Bob Farris, to approve the minutes of June 8, 2009. Motion carried. Financial Statements – Jay Devers, Administrative Director, Auxiliary Services reviewed the financial statements for the fiscal year ending June 30, 2009 (Pre-Audit), and for July 31, 2009. The Auxiliary had a net loss for the fiscal year 2008-09 year of ($361,389). As a result of this, the Director will be recommending cuts to the 2009-10 fiscal year budgets. Chairperson Gregoryk asked a question regarding “sales” in the Accounting area and was informed by Sid Young, Director of Accounting, that the sales were fees. After discussion it was moved by Bob Farris, seconded by Rene Kouassi, to accept the financial statements for the Year Ended June 30, 2009 (Pre-Audit), and July 31, 2009. Motion carried. Pepsi Contract – Jay Devers, Administrative Director, Auxiliary Services reviewed the Pepsi contract amendment to extend their contract an additional three years, expiring on June 30, 2012, and informed the Board of Directors that the Auxiliary would receive $50,000 per year. It was moved by Linda Baldwin, seconded by Bob Farris, to ratify/approve the contract extension with Pepsi. Motion carried. Travel Requests – It was moved by Bob Farris, seconded by Rene Kouassi, to approve the following travel requests: Robin Barton and Suzanne Luetjen – MBS Symposium (Users Group) - Columbia, MO – October 19-22, 2009. Robin Barton – California Association of College Stores (CACS) Annual Meeting – Las Vegas, NV – October 26-29, 2009. (Her expenses, with the exception of food and incidentals, will be paid by Pearson Publishing and CACS.) Suzanne Luetjen – California Association of College Stores (CACS) Annual Meeting – Las Vegas, NV – October 26-30, 2009. Motion carried. Communications – Jay Devers, Administrative Director, Auxiliary Services reviewed the following communication: (A) Carl’s Jr. Quarterly Comparison Report. Administrative Director’s Report – Jay Devers highlighted his report that is included in the backup packet. At this time Rene Kouassi led a discussion regarding marketing the Dining Services areas. Rene Kouassi stated that he had agreements with 23 local businesses that are within a five-mile radius of the College to honor discounts to Mt. 91жБВЅ students. He encouraged the Director of Dining Services to come up with a similar program. Adjournment – The meeting was adjourned at 3:50 p.m. The next quarterly meeting is scheduled for December 7, 2009, at 3:00 p.m. in Building 11A Conference Room. 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